How to File a Freedom of Information Act Request with the

Adams County Highway Department


Members of the public may make requests for inspection or for copies of public records for the Adams County Highway Department under the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.

PROCESS FOR SUBMITTING REQUESTS (Per section 4(b), 5 ILCS 140/4)

The following are instructions on how to file a Freedom of Information Act (FOIA) request with the Adams County Highway Department:

 

All FOIA requests for public records must be in writing, and should include the following information:

1.       The name, mailing address and contact information of the requester;

2.       A description of the records that are being requested;

3.       Whether the request is for commercial purposes.

To make a request for inspection or for copies of office records, please submit your request by mail, fax, email, or deliver it to:

 FOIA Officer(s) – James R. Frankenhoff, P.E.

Adams County Highway Department

101 N 54th St

PO Box 3797

Quincy, IL   62305

Fax: (217) 223-9418

achd@adams.net

Please be as specific as possible when describing the records you are seeking. Please indicate if you would like copies of the requested records, or whether you wish to examine the records in person. You have the right to either option.

Remember, the Freedom of Information Act is designed to allow you to inspect or receive copies of records – it does not require staff of the public body to answer questions. To the extent that you wish to ask questions of a representative of the Adams County Highway Department, you may call our office at (217) 2, to be directed to the proper person.

FEES

There is no fee for the first 50 pages of standard paper copies. A fee of $0.15 per page will be charged per additional page in excess of 50 pages. A fee will not be charged for documents that may be scanned and sent electronically, or may otherwise be made available by email.

 

You are permitted to ask for a waiver of copying fees. To do so, please include the following statement (or a similar statement) in your written FOIA request: “I request a waiver of all fees associated with this request.” In addition, you must include a specific explanation as to why your request for information is in the public interest—not simply your personal interest—and merits a fee waiver.

 

DECLARATIONS (Per Section 4(a), 5 ILCS 140/4)

 

Summary of Purpose

The purpose of this office is the general supervision, construction and maintenance of all county highways.  Additional responsibilities include administration of Road District Motor Fuel Tax Funds, floodplain management, subdivision review and approval, and implementing and maintaining the geographical information system for the county.

 

Functional Subdivisions

 

Adams County Organizational Chart

 

Annual Operating Budget

The total operating budget of the Adams County Highway Department:  $3,500,000

 

Office Locations

101 N 54th St

Quincy, IL   62305

 

Approximate Number of Employees

18

 

Board, Commission, Committee, or Council

This office reports to the Transportation, Building and Technology Committee of the Adams County Board.

 

List of Records (Per section 5, 5 ILCS 140/5)

  • Construction and maintenance records for the County Highway system

  • Construction and maintenance records for Road District MFT Sections

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